Instructions

ALANYA UNIVERSITY
STUDENT COMMUNITIES DIRECTIVE

PART ONE
General Provisions

Purpose and scope
ARTICLE 1- (1) The purpose of this Directive is to regulate the procedures and principles regarding the establishment and operation of student groups formed by Alanya University students for the purpose of participating in scientific, social, cultural, sports and artistic activities.
(2) This Directive covers all groups to be formed by Alanya University students
Basis
ARTICLE 2- (1) This Directive has been prepared in accordance with Articles 46 and 47 of the Higher Education Law No. 2547 and based on the Higher Education Institutions, Medico-Social, Health, Culture and Sports Affairs Department Implementation Regulation, which was published in the Official Gazette dated February 3, 1984 and numbered 18301 and entered into force.
Definitions and abbreviations
ARTICLE 3- (1) The terms used in this regulation;
a) University: Alanya University,
b) Rector: Alanya University Rector,
c) Community: University Student Communities,
ç) Advisor: Student Community Advisor,
d) General Assembly: Student Community General Assembly,
e) President: Student Community President,
f) Board of Directors: Student Community Management Board,
g) Supervisory Board: Student Community Supervisory Board,
ğ) SKS: Health, Culture and Sports Directorate,
h) YÖK: Higher Education Institution.

PART TWO
Name and Purpose of Communities, Basic Principles, Establishment, Activities and Community Membership

Name and Purpose of the Community
ARTICLE 4- (1) The name of the community must reflect its purpose. More than one student community with the same name and/or for the same purpose cannot be established in the same unit. In addition, each community must carry out activities for the main purpose. Communities continue their activities with the names they were established with, and the name of the community cannot be changed later.
Application and establishment
ARTICLE 5- (1) A student society is established upon the initiative of a faculty member on the subject or upon the application of at least twenty (20) students interested in the subject to the Health, Culture and Sports Directorate (SKS), the recommendation of the General Secretariat and the approval of the Rectorate.
Students submit the application petition for the establishment of the society (ANNEX 1), the list of society members (ANNEX 2), the society charter regulating the purpose of the society, its field of activity, working principles, internal functioning and indicating its full compliance with this directive (ANNEX 3), and the one-year activity calendar (ANNEX 4) to the SKS Directorate, the General Secretariat and the General Secretariat to the Rectorate for approval.
Each society prepares its own society charter. Society charters cannot contain articles that are contrary to the Regulations and Directives valid at Alanya University.
The Rectorate examines the existence of the conditions for the establishment, the internal regulations of the society and the activities to be carried out and makes a decision regarding the establishment of the society.
The communities cannot engage in attitudes, behaviors and activities that are contrary to the indivisible integrity of the state and the nation, the principle of the rule of law, fundamental rights and freedoms, secularism and the law, as expressed in the Constitution.
The communities cannot engage in activities that are contrary to the applicable laws, the Higher Education Council Student Disciplinary Regulation, are not in accordance with the academic environment of the University or are likely to cause the University to be misrepresented in the public opinion.
Collecting money
ARTICLE 6- (1) Student communities cannot collect money from their own members and/or other Alanya University students. However, sponsor/financial supporter contributions can be provided to the events to be organized by the communities upon the recommendation of the Rectorate and the approval of the Board of Trustees.
Conditions for becoming a member of the communities
ARTICLE 7- (1) Every student who has registered for courses and has not received a disciplinary penalty is entitled to become a member of the communities. Students can become members of any community they want, but they can also become members of more than one community. However, they cannot be included in the board of directors of more than one community and cannot participate in the general assembly.
Resignation from membership
ARTICLE 8- (1) Every member has the right to resign from the community. Once the petition for resignation reaches the Board of Directors, the membership of the student who wants to resign is terminated. If the student wants to re-become a member, he/she applies with a petition, except for those who have received disciplinary punishment. The Board of Directors removes members who behave in a manner contrary to the purpose of the community or who have received disciplinary punishment from membership, citing a reason.
Registration procedures of communities
ARTICLE 9- (1) Communities are obliged to keep the following books.
a) Membership Registration Book,
b) Decision Book,
c) Activities File (includes work program, reports and other documents),
ç) Fixed Asset Book for communities with entrusted materials and/or fixed assets,
Combination or closure of communities
ARTICLE 10- (1) Communities may be closed for the following reasons and with the approval of the Rectorate:
a) Communities that have not engaged in any activity for six (6) months,
b) Communities that engage in activities other than their founding purpose,
c) Communities that do not submit annual activity reports on time,
ç) Communities that do not fulfill their responsibilities and obligations,
d) Communities that do not notify on time the activities they want to be held.

PART THREE
Community Organs and Their Duties

Community organs
ARTICLE 11- (1) The organs of student societies are as follows:
a) Community President
b) Community Advisor
c) Community General Assembly
ç) Community Management Board
d) Community Supervisory Board
Community President and Duties
ARTICLE 12- (1) The community president is elected by the general assembly by majority vote for 2 academic terms. The president whose term of office has expired may be re-elected as a candidate. The community president presides over the board of directors and notifies the general assembly decisions to the Advisor and the General Secretariat in writing.
Community Advisor and Duties
ARTICLE 13- (1) The founding members or the board of directors of the community select a member of the university's faculty and staff as an Advisor to provide consultancy for community activities. In cases requiring expertise, an advisor from the relevant sector may be appointed/determined in addition to the existing advisor from outside the institution. In such cases, activities are not permitted without the approval of both advisors. The faculty member/staff who accepts to be an advisor to the community shall notify the SKS Directorate through the community president, and the General Secretariat Office at the Directorate, with a letter of approval, together with other documents required for the community establishment. The Rectorate examines the acceptance statement and decides to appoint the relevant faculty member/staff as an advisor to the community. The activities to be carried out shall first be notified to the Advisor. Unnotified activities shall be deemed invalid. The Advisor has the authority to request the reorganization or change of the community activities and not to approve them.
General Assembly and its duties
ARTICLE 14- (1) The General Assembly is the supreme decision-making body of the community and consists of all members. It meets at least twice a year, at the beginning of the academic year and at the end of the year. It determines the activity calendar at the beginning of the academic year and submits it to the SKS Directorate. The SKS Directorate also submits it to the General Secretariat. At the end of the year, it examines and decides on the community's end-of-term report, income and expense schedule and the Audit Board reports.
The General Assembly is responsible for discussing and approving activity reports, determining the activity plan and working principle for the next academic year, and discussing the requests of the board of directors regarding removal from membership.
University senior students cannot establish a community or serve as chairpersons on the boards of directors of existing communities.
Students who are the chairperson of any community and are in their final year must transfer the presidency to lower-class students by the end of the Fall Semester of the relevant academic year. If the current management of the community does not change the president by the end of the Fall Semester, the General Secretariat resolves the issue with the approval of the Rectorate.
Board of Directors
ARTICLE 15- (1) The Board of Directors consists of seven people, including the president. Four full members and two substitute members of these seven people are elected by the students of the community from among themselves.
Students who are on the Board of Directors of a community cannot be on the Board of Directors of another community.
The Board of Directors prepares the annual work program of the community. It submits it to the approval of the Rectorate. It implements the approved work program. It prepares the work report of the community at the end of the year and submits it to the Rectorate.
The Board of Directors tries to increase participation by introducing the community within the University.
The members of the community board of directors must not have received disciplinary punishment.
The duties of the board of directors are as follows.
a) Determine the day, time and place of the general assembly meetings,
b) Invite the community to the general assembly,
c) Ensure that the general assembly is held,
ç) Accept members,
d) Ensure that the decisions taken by the general assembly are implemented,
e) Develop projects and encourage participation,
f) Inform the members of the general assembly about the community activities,
g) Keep the board of directors' decision and member book,
h) Prepare activity reports and plans and ensure that they reach the relevant places and create an archive,
ı) Manage the community's social media memberships.
Re-election
ARTICLE 16- (1) In communities, the Chairman of the Board of Directors (Community Chairman) can serve as the chairman for a maximum of two consecutive academic years.
The auditing board and its duties
ARTICLE 17- (1) The Auditing Board consists of 3 full and 3 substitute members elected by the General Assembly from among the community members who are not members of the board of directors. They elect one member from among themselves as the chairman. The duties of the Auditing Board are as follows;
a) To control the income and expenses of the group, all cash and cash equivalents, the books that must be kept, and to examine the status of fixed assets.
b) To supervise the work of the Board of Directors and present it to the General Assembly and the SKS Directorate. The SKS Directorate prepares a report to be submitted to the General Secretariat.
Community President
ARTICLE 18- (1) The community president is elected by the general assembly by a majority vote for 2 academic terms. The president is responsible for the proper functioning of the community's rules; the community's relations with other communities, the Community Academic Advisor, SKS Directorate, General Secretariat and Rectorate, and the coordination of these relations. The Community President presides over the board of directors. He/she submits the decisions of the general assembly to the Advisor and SKS Directorate. The SKS Directorate notifies the General Secretariat in writing.

PART FOUR
Miscellaneous and Final Provisions

Using experts and technical staff
ARTICLE 19- (1) Each community may, when necessary, use experts, technical staff and instructors to be assigned from outside our University, with the permission of the Rectorate, according to its field of study.
Principles regarding discipline
ARTICLE 20- (1) The Directorate shall submit to the General Secretary upon the proposal of the SKS Directorate, any student who acts contrary to the community's objectives or in violation of the Student Disciplinary Regulation of Higher Education Institutions within the scope of community activities. With the approval of the Rectorate, action is taken in accordance with the YÖK Student Disciplinary Regulation (Official Gazette Date: 18.08.2012 Official Gazette Number: 28388). Similarly, if it is determined that a student group has violated the Alanya University Regulations and Directives within the scope of its activities, the group is closed with the recommendation of the SKS Directorate and the approval of the General Secretariat and the Rectorate.
Repealed directive
ARTICLE 21- (1) The “Student Groups Directive” published with the Senate decision numbered 19 dated 20.12.2018 has been repealed.
Enforcement
ARTICLE 22- (1) This Directive shall enter into force on the date it is accepted by the Alanya University Senate and approved by the Board of Trustees. All groups established before the date this directive enters into force must make their adaptations and arrangements in line with the provisions of the new directive within two (2) months. Groups that are determined not to make their adaptations and arrangements in line with the provisions of the new directive within the specified period will be closed.
Execution
ARTICLE – 23 (1) The provisions of this Directive shall be enforced by the Rector of Alanya University.